The purpose of funding visiting researchers is to add qualified knowledge and competence to the Swedish research society within FAS’ areas of responsibility. These financial contributions should primarily fund shorter stays (less than six months) for research, consultations, lectures and seminars (also at other institutions than the host institution). Grants for visiting researchers are exclusively for researchers active at non-Swedish research institutions.
Grants for visiting researchers are not given to persons who only need a Swedish base for their own research; who want to develop their competence at a Swedish institution; or persons whose added value would be considered more as additional manpower.
Applications should be written by the Swedish host institution. The grant may finance costs related to salary/remuneration, foreign and domestic travel, as well as accommodation costs in Sweden. The grant may not cover direct research costs.
For more information about FAS’ areas of responsibility, please refer to: www.fas.se/aboutfas.
Submitting an application
For application deadline please go to eKlara's start page. Exception is given to grants smaller than SEK30,000, excluding the administration fee, which can be applied for throughout the year as long as it is submitted three months before the planned visit.
The application should be submitted electronically via eKlara, http://eklara.fas.se. At the same time, a printed and signed hard copy should be posted to FAS, Box 2220, 103 15 Stockholm, Sweden. The hard copy should be signed by the person responsible for the stay of the visiting researcher and by the department head or equivalent at the home institution, thereby guaranteeing sufficient local resources for the visit.
Applications that have not been received by FAS in a signed hard copy version will not be taken into consideration.
Processing
Applications for visiting researcher grants are processed by the FAS secretariat. The evaluation criteria include:
- qualifications of the visiting researcher
- substance and quality of the programme of the visit
- estimated added research value for the host institution.
The processing time is usually about three weeks. Decisions are made by the FAS Secretary-General.
Grants are never given retroactively, which is why the application should be submitted at least three months before the planned visit.
Application form and instructions
The application form is available in eKlara/Söka medel (Apply for grants)/Gästforskare (Visiting researcher). Complete instructions for the form and the appendices that should be submitted to eKlara – Ekonomi (Budget), Projektbeskrivning (project description) and Meritförteckning (CV) – can be found below and in the application form under the link Instructions for this page, as well as under the blue icons.
The process of writing and submitting an application is described in Handledning för eKlara (eKlara guidelines) on eKlara's start page. It is also available as a link in the application form.
FAS contact persons
Questions are answered by:
Cecilia Grevby, Head of International Relations
Tel: +46 8 775 40 74, e-mail: 
Questions concerning eKlara:
Susanne Gabrielsson, Programme administrator
Tel: +46 8 775 40 84, e-mail: 
Instructions
Instructions for visiting researchers can also be found in the application form under Instructions for this page and under the blue icons.
How to use eKlara is described in Handledning för eKlara (eKlara guidelines), which can be downloaded from the eKlara start page. The guidelines contain important information that is not repeated in the instruction.
To be able to submit an application via eKlara you need a user account. A person who has previously submitted an outline or application to FAS has a user account. To create a user account, go to För att skaffa användarkonto (To create a user account) on the start page.
Log into eKlara, go to Söka medel (Apply for grants). After having read the instructions, go to the form Gästforskare (Visiting researcher).
Ansökningsformuläret (Application form)
Sökande (The applicant)
The application should be written by the person with main responsibility for the researcher visit. It should be written using the applicant’s eKlara account.
Projekttitel (Project title)
In the text field is already written Gästforskare:. Leave this text and add a project title in Swedish that indicates the intended purpose of the visit. The project title must not include more than 250 characters including blank spaces.
Projekttitel på engelska (Project title in English)
Enter the English translation of the Swedish project title, maximum 250 characters including spaces.
Projektets hemvist (Home institution of the project)
Fill in the host institution of the visiting researcher.
Your registered home institution will appear automatically. If the host institution of the visiting researchers is another one, please mark the box Annan institution (Other institution) and fill in the appropriate institution (university/college, institution or equivalent) in the empty text field.
Söks hos FAS (Amount applied from FAS)
Fill in the amount you request from FAS divided into budget years and Swedish crowns without any spaces or signs between the numbers. The amount should include indirect costs (see below under Budget), and, if applicable, social fees.
Sammanfattning (Abstract)
Give a short description of the programme of the visiting researcher. Emphasize the merits of the researcher and the added knowledge and experiences that you hope the visit will bring to, primarily, the host institution.
The abstract should provide FAS’ evaluators and decision makers with good information about the aim and the researcher’s programme. It should furthermore be able to stand on its own, which is why you should make no references to other parts of the application. It is also important that laymen can understand the abstract.
The abstract may not exceed 2,000 characters including blank spaces.
Andra bidragsgivare (Other sources of funding)
Indicate here if you have received or applied for funding from any other source for this stay of a visiting researcher. Specified information can be filled into the appendix Ekonomi (Budget).
Ekonomi (Budget)
Use the eKlara appendix template Ekonomi (available in Swedish as well as in English). Please follow the instructions available in Handledning för eKlara (eKlara guidelines) regarding how to handle the appendix templates etc.
Specifikation av sökta medel (Specification of applied funding)
Fill in how much you apply for in terms of lön/arvode (salary/compensation) including social fees, traktamenten (per diems), boendekostnader (accommodation costs) and resor (travel). Any other cost should be specified in the form and justified in the programme for the visiting researcher/project description. N.B. It is not possible to apply both for salary/compensation and a per diem.
Deliberations regarding indirects costs are currently ongoing. Information on the outcome will be communicated later.
It is the responsibility of the applicants to find out the applicable rate.
Om gästforskaren (About the visiting researcher)
Fill in the name, title and current employer of the visiting researcher and provide a short description of the particular competence the visiting researcher will add to the host institution. Indicate the timeframe of the visit.
Andra bidragsgivare (Other contributing funding agencies)
Fill in all funds that have been applied for or received by the project. Funding from private foundations, university and county council grants etc. should also be accounted for.
If funding has been applied for or received after submitting the application, this should be communicated to FAS.
Projektbeskrivning (Project description)
The appendix should be written using the eKlara appendix template Projektbeskrivning (Project description). Please follow the instructions available in Handledning för eKlara (eKlara guidelines) about how to handle the appendix templates etc.
Describe the programme of the visit, what the visiting researcher intend to do in terms of research, seminars, lectures etc., both at the host institution and, if applicable, other institutions the researcher may visit. Explain why you want to invite the researcher. Describe his/her scientific merits and account for how the added knowledge and experiences will be of use for the research of the institution. Be concrete and specific.
The project descriptions may be maximum five A4 pages.
Meritförteckningar (CVs)
The CVs should be written using the eKlara appendix template Meritförteckning (CV). Please follow the instructions available in Handledning för eKlara (eKlara guidelines) about how to handle the appendix templates etc.
Short CVs should be provided for the applicant and the visiting researcher. The CVs should be integrated into one document. Limit the list of publications to what is relevant to the stay of the researcher and what has published during the last five years. The document may be maximum five A4 pages.
Submit and print the application in eKlara
When the form has been filled in and the appendices are in place, click on the button Skicka in (Submit). As a confirmation of receipt to FAS, a page will appear in eKlara indicating the FAS reference number of the application and instructions on how to print the single-sided hard copy that should be signed and posted to FAS.
